Reports to: Controller

Key Responsibilities:

1. Participate in and support the Accounting Department functions including vendor relations, assists with payment management, month end close and assists with year-end tax reporting.
2. Review and process subcontractor pay applications and invoices for accuracy, proper documentation and levels of approval, and compliance to policies.
3. Notify and distribute Subcontractor payments and ensures maximum compliance with established policy prior to releasing.
4. Provide excellent customer service by building and maintaining relationships, supporting, and interacting with internal and external customers.
5. Assist with identification, research, and resolve vendor account discrepancies in a timely manner.
6. Post and review customer billings monthly in Vista.
7. Generate and review A/R Reports for collections and contact customers to identify the approximate date payment will be received.
8. Weekly prepare and represent to Executives of the Company AR Aging Report with the added Notes regarding the status of the payment of each Payment Application Weekly prepare and represent to Executives of the Company 13 Weeks Cash Flow Report (gather/analyze AR/AP data and prepare the forecast for the following weeks).
9. Monthly Reconcile AR GL Account information from software with Billing Report provided by Operating Manager.
10. Monthly prepare Accounts Receivable Analytics Report.
11. Process Quarterly Audit of Contract Reports to Payment Applications.
12. Work on discrepancies (if any).
13. Delegate the assignments to Lien Releases Assistant.
14. Work daily with Customers, Vendors, Project Managers, Project Coordinators, AP Department, Operating Manager, Controller, Financial Analytics and Executives of the Company.
15. Write and update with the changes Standard Operating Procedures for AR and Lien Releases processes.
16. Seek ways to work more efficiently and effectively while not losing site of departmental goals.
17. Keeps current and accurate account of all Notice to Owners, Notice of Non-Payments, Claim of Liens, Releases and Sworn Statements in order to avoid any legal issues.
18. Prepares bank deposits and cash receipt entries.
19. Complete other tasks/functions as needed.

General Requirements:

1. Bachelor’s degree in Accounting.
2. 24 months of experience in commercial construction accounting.

Job Type: Full Time

Job Location: Sanford FL